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School ERP Module

Finance & Fee Management

Establish flexible installment structures, track collections, and trigger automated pending fee alerts.

What is School Fee Administration?

The Finance & Fees module manages billing and accounts. Accountants can build specific fee plans matching class parameters and allocate structural bills (e.g. tuition, laboratory fees, bus tariffs).

Equipped with an automatic payment alert engine, this module automatically emails or texts reminders to parents when fee installments approach their due dates.

KG Fee Invoice #4092

Paid
Tuition Fee:
₹12,000
Activity Fee:
₹3,500
Transport Fee:
₹2,500
Total Amount Paid: ₹18,000

Finance Modules & Features

Manage parent collections, dynamic class structures, late audits, alerts, and receipt templates.

💰

Collect Fee

Track student installments, receive manual payments, record transactions, and generate immediate digital receipts.

📂

Fee Structure

Map dynamic fee components (Tuition, Development, Transport charges) to specific classes with installment plans.

📊

Reports & Balances

Generate detailed lists of pending dues, payment receipts summaries, and overall ledger balances for administrators.

⚙️

Fee Management Console

Search student dues, view class installment logs, record adjustments, and manually trigger notification alerts.

📄

Receipt Format Setup

Configure custom receipt formats, institution logos, signature assets, and legal disclaimers for parent invoices.

Live Interactive ERP Preview

Experience the exact user interface, active records schemas, and data grids implemented in the Achiever's Academy deployment.

🏫 SchoolERP
Finance Desk

Fee Collection Ledger

Record parent manual payments, print transaction receipts, and verify outstanding invoices.

Logged in as Accountant
Fee Component Installment No Due Date Amount Action
Tuition Fee Installment 2 15 Sep, 2026 ₹5,000
Transport Tariff Sep Month 15 Sep, 2026 ₹1,200
Class Category Tuition Fee (Annual) Development Charges Transport Fee (Monthly) Billing Cycle
Class 1 (All Sections) ₹15,000 ₹3,000 ₹1,200 3 Installments
Class 2 (All Sections) ₹18,000 ₹3,500 ₹1,200 3 Installments
Play Group / Nursery ₹12,000 ₹2,000 ₹1,000 2 Installments
Total Collected ₹2,84,000 This Session
Total Outstanding ₹42,500 Pending dues
Collection Rate 87% +4% vs last year
Outstanding Defaulters List
Admission ID Student Name Class & Sec Outstanding Component Total Outstanding
ADM-0955 Rahul Varma Class 1-A Tuition Fee (Inst 2) + Transport ₹6,200
ADM-0761 Vikram Singh Class 2-B Nursery Registration Fees ₹3,000
Automated Pending Dues Rules
Trigger Event Recipient Alert Channel Template Preview Status
5 Days Before Due Date Guardian Contacts SMS + Email "Dear Parent, installment of..." Active
On Due Date (Missed) Guardian Contacts SMS Only "Alert: Today is due date for..." Active
15 Days Overdue Principal + Guardian Email Alert "Critical Notice: Dues pending for..." Manual Only

Ready to Automate School Fee Collections?

Schedule a live preview of the alert rule builders and automated receipt dispatchers today.