The Finance & Fees module manages billing and accounts. Accountants can build specific fee plans matching class parameters and allocate structural bills (e.g. tuition, laboratory fees, bus tariffs).
Equipped with an automatic payment alert engine, this module automatically emails or texts reminders to parents when fee installments approach their due dates.
Manage parent collections, dynamic class structures, late audits, alerts, and receipt templates.
Track student installments, receive manual payments, record transactions, and generate immediate digital receipts.
Map dynamic fee components (Tuition, Development, Transport charges) to specific classes with installment plans.
Generate detailed lists of pending dues, payment receipts summaries, and overall ledger balances for administrators.
Search student dues, view class installment logs, record adjustments, and manually trigger notification alerts.
Configure custom receipt formats, institution logos, signature assets, and legal disclaimers for parent invoices.
Experience the exact user interface, active records schemas, and data grids implemented in the Achiever's Academy deployment.
Record parent manual payments, print transaction receipts, and verify outstanding invoices.
| Fee Component | Installment No | Due Date | Amount | Action |
|---|---|---|---|---|
| Tuition Fee | Installment 2 | 15 Sep, 2026 | ₹5,000 | |
| Transport Tariff | Sep Month | 15 Sep, 2026 | ₹1,200 |
| Class Category | Tuition Fee (Annual) | Development Charges | Transport Fee (Monthly) | Billing Cycle |
|---|---|---|---|---|
| Class 1 (All Sections) | ₹15,000 | ₹3,000 | ₹1,200 | 3 Installments |
| Class 2 (All Sections) | ₹18,000 | ₹3,500 | ₹1,200 | 3 Installments |
| Play Group / Nursery | ₹12,000 | ₹2,000 | ₹1,000 | 2 Installments |
| Admission ID | Student Name | Class & Sec | Outstanding Component | Total Outstanding |
|---|---|---|---|---|
| ADM-0955 | Rahul Varma | Class 1-A | Tuition Fee (Inst 2) + Transport | ₹6,200 |
| ADM-0761 | Vikram Singh | Class 2-B | Nursery Registration Fees | ₹3,000 |
| Trigger Event | Recipient | Alert Channel | Template Preview | Status |
|---|---|---|---|---|
| 5 Days Before Due Date | Guardian Contacts | SMS + Email | "Dear Parent, installment of..." | Active |
| On Due Date (Missed) | Guardian Contacts | SMS Only | "Alert: Today is due date for..." | Active |
| 15 Days Overdue | Principal + Guardian | Email Alert | "Critical Notice: Dues pending for..." | Manual Only |